Wed 11 Mar 15:00 

5th Integrity Group

AGENDA

1. Secure People

   • Present: Ian, Shelagh, John, Paul Herbert (Richard Thomas)

   • Purpose

   • Authorised Users

   • Committee Report

   • Legal Status

2. Healthy Priorities

   • Google Workspace for Non-Profit Organisations

3. Accessible Pathways

   • Structure

   • Comms (Google Group)

4. Resilient Practice

   • Implementation Plan & Timeline

   • Training

   • Members Survey

5. Enriching Progress

   • Next Meeting

   • Committee presentation

   • Training

Google Workspace Application Set up Learning Centre

Google Workspace for Nonprofits is free, but there are different tiers. The base version is completely free, while more advanced versions are offered at a significant discount (around 70–75% off the standard commercial price).

As of 2026, here is how the pricing and plans look for eligible UK charities:

The Free Plan: "Google Workspace for Nonprofits"

This is the standard $0 per user/month option. It is very robust and includes:

• Custom Email: Professional addresses (e.g., secretary@rafa381.org).

• Storage: 100 TB of pooled cloud storage shared across your entire team.

• Meetings: Google Meet for up to 100 participants.

• Collaboration: Full access to Docs, Sheets, Slides, and Shared Drives.

Important "Hidden" Costs

While the software is free, there are two minor costs to keep in mind:

1. Domain Name: You must own a domain (like .org.uk or .com). If you don't already have one, you'll need to buy it (usually £10–£20 per year).

2. TechSoup/Goodstack Admin Fee: To get verified as a charity, you may have to pay a small one-time or annual administrative fee to Goodstack (the company that verifies UK charities for Google).

Recommendation for RAFA 381

For a typical RAFA club or branch, the $0 Free Plan is almost always sufficient. It provides professional email for your committee members and a safe place to store branch documents without any monthly overhead.